Signatures are meant to be used in emails and other correspondence so that the receiver knows it’s you who sent the email, not someone else pretending to be you. They also give you a chance to brag about what you’ve done and share important contact information. The problem with signatures, though, is that they can often become too cluttered, which makes them unwieldy or illegible at best, and useless at worst. Thankfully, Microsoft Outlook offers two different ways to add a signature that won’t cause any of these problems. Let’s look at both of them right now.
Signatures – A Definition
A signature is a page that is added to the end of an email message or any other communication with a business contact. There are two ways that you can add a signature in Microsoft Outlook, one by adding it as a picture and the other by writing text in the Signature section in your Emails Settings tab.
To add a signature using a picture, you need to first click on File and then Options. On the left side of your screen, you should see an Email tab. Click that and then select Signatures & Stationery from under it. On your left-hand side, you will see Signatures and under that, click on choose image. A box should open up where you can browse your computer for an image of your choosing. Choose one and then save it by clicking Save Changes at the bottom right of your screen. The image will now be saved as part of your default signatures in Outlook. You can now attach any messages that use that signature by selecting it when composing or replying to messages via these steps
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Signatures are Essential
While signatures may seem like a bygone tradition in the digital age, they are still a very important aspect of business communication and personal branding. Signatures are a way to showcase your personality and unique style, and often stand out among the other text on a message or email. For these reasons, it’s important that you add them as an integral part of your email correspondence. Luckily for you, Microsoft Outlook has two ways that you can set up a signature for yourself: easily through the toolbar function, or by creating one in Word and saving it as an attachment.
We’re going to take you through each of these methods, as well as give some additional advice on how to personalize your signature so that it makes you stand out. To begin, let’s start with how you can add a signature through Outlook’s toolbar function. While you may already be aware of what is contained within your signature, below we’ll go into more detail and offer suggestions on what sort of things are best left off.
On How You Can Personalise Your Signature: Remember that people want to know who they’re speaking with, but at the same time don’t want every email filled with unnecessary details. That’s why you should only include information that will be useful and relevant for your recipients when considering what goes into your signature.
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Adding a Signature in Microsoft Outlook 2013
Add a Signature in Microsoft Outlook 2013 When you’re working on a document in Word and you’re prompted to sign it, there are two ways you can do this. You can click the Add Signature button at the top right of the screen. Or, you can type your signature in Word 2013’s text editor. ## In Word 2013’s text editor To add a signature in Microsoft Outlook 2013, go to the Office Button at the top left corner of your screen, choose Options > Advanced (see below) and scroll down until you see Signatures. Choose New from that menu, fill out your name and contact information (if necessary), type your desired signature next to AutoText and then click OK.
Microsoft Outlook doesn’t actually have an option for adding signatures, however, you can get similar functionality by doing all of your work within Word and saving it as a .rtf or .doc file. You can then open your email within Word (click File > Open) and sign with whatever signature you want. I usually just do my name, then press ‘s’ on my keyboard which will enter my initials after that. Then when I’m done typing out a message I’ll save it again as another file type (usually back to .doc) before closing it down.