Remote Collaboration Best Practices: What You Should Know

Remote Collaboration Best Practices: What You Should Know

Collaboration is a big part of the work we do, whether it’s sharing ideas with coworkers, collaborating on a project or task, or engaging in a community project. But the challenges of remote collaboration are real. How do you make sure your team is working together effectively? Do people feel comfortable using video to share their work (or your own)? What happens if someone has an issue with a message or file sent via email? Here are some best practices for making remote teams successful:

The best way to collaborate is face-to-face.

The best way to collaborate is face-to-face. Face-to-face communication is by far the most effective, as it gives you the ability to read facial expressions and body language. This allows you to understand what your colleagues are feeling, which will help inform their reactions when listening. You also won’t have any distractions like email or voicemail popping up while they’re trying to focus on what you’re saying—and if anything does distract them from their task at hand, they’ll be able to turn back around and finish up later on another day (or even over lunch).

Create a shared space for collaboration.

This can be as simple as an online meeting room or virtual office, or it can be as elaborate as a full-fledged collaborative tool like Google Docs, Slack, and Microsoft OneNote. Whatever you choose, make sure that the space is accessible to everyone who needs it and available when they need it. If possible, try to avoid making this type of resource exclusive by giving everyone access to all tools at once (e.g., everyone could use your computer).

Come up with a process for working together.

Working together can be a lot of fun, but it’s also important to have clear processes for how you will work together and make sure everyone is on the same page. You might want to create a shared space for your team members to work from and decide who does what and when. For example, if one person is working on an Excel spreadsheet while another edits text in Google Docs, it’s important that everyone knows their role so they can do their job effectively.

It may be helpful if there are regular times when everyone meets up: weekly or biweekly meetings are common practice at many companies today–they allow employees time off from their desks during busy periods (like holidays), but still give them access to other employees who might need assistance with something specific related either within or outside of the company itself.”

Get comfortable with using video.

Video conferencing is a great way to stay in touch with your team, clients, and vendors. It’s a low-cost option for remote collaboration that can be used for video calls or webinars. You may want to use this type of technology if you’re working on a project together and need frequent communication with each other at all times.

Video conferencing has become quite popular among businesses because it allows users to communicate with each other without having to worry about travel time or distance between locations (which would require additional expenses). This makes it easier for companies who have employees working in multiple countries around the world but still want their staffers connected at all times so they can collaborate effectively while doing their jobs well!

Use your mobile phone as a remote control.

  • Use your mobile phone to take pictures.
  • Use your mobile phone to record video.
  • Share your location with other team members or clients, and use that as an excuse for why you can’t make it into the office on time.
  • Share documents on Dropbox or Google Drive (or whatever other cloud storage platform you prefer). This will make it easy for everyone in the team to access the files at any time, which will help ensure that they stay up-to-date on everything going on within their department/company/organization/etc., because if one person hasn’t updated something since yesterday afternoon when they left work early due to personal reasons then rest assured no one else will know about it except maybe someone else who came back into town later today but forgot about what happened yesterday until now…and so forth forevermore until infinity…

Work from different locations to get different perspectives.

To get the most out of your collaboration, you need to work in different locations. This means that you and your team members should be working from different places, which will help bring a variety of perspectives into play and allow everyone on the project to see things from their own unique perspective. This is especially important if there are any conflicts between team members or even individuals within one team member’s group.

To make sure this happens as much as possible, it’s important that all participants have access to a consistent environment (this could mean anything from video conferencing software like Skype Meeting or Google Hangouts). It can also be helpful if someone has access to shared space where they can meet up with other contributors who aren’t present at their desk every day—for example, if someone needs some help with research for an upcoming project but doesn’t want anyone else in their office knowing about it yet (or vice versa), then having a private space would be ideal since anyone else won’t need access until after hours when there won’t be anyone around anyway!

Help people feel comfortable with remote communication by setting ground rules and boundaries up front.

  • Set ground rules and boundaries up front.
  • Focus on the task at hand, not the technology.
  • Ask for help when you need it, but don’t be afraid to say no if someone tries to take over your project by themselves.
  • Don’t try to do everything yourself—if there are things that only you can do, then let someone else handle them!


The most important thing is to have a conversation with your team about what works for them and what doesn’t. The best way to do this is to talk it out, or better yet, gather some input from others on how they work—this will help you establish new ways of working in collaboration with remote teams.

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